Ways of Converting Textual Data into Structured Insights with LLMs

7 min read


In the era of big data, organizations are inundated with vast amounts of unstructured textual data. The sheer volume and diversity of information present a significant challenge in extracting insights. Unstructured data, including text documents and social media posts, exacerbates this challenge with its inherent lack of predefined structure, making extracting meaningful insights even more complex. However, with the advent of Language Model-based Machine Learning (LLM) techniques, it has become possible to convert unstructured data into structured insights. In this article, we will leverage LLMs to transform unstructured data into valuable structured insights.

unstructured data into structured insights with LLMs

What are LLMs?

The Large Language Model(LLM) techniques leverage the power of deep learning algorithms to understand and generate human-like text. LLMs, such as OpenAI’s GPT-3, have revolutionized the field of natural language processing by enabling machines to understand and generate text with remarkable accuracy. These models can be fine-tuned to perform specific tasks, such as sentiment analysis, named entity recognition, topic modeling, and text classification.

For more information: What are Large Language Models(LLMs)?

Understanding Unstructured Data and its Challenges

Unstructured data refers to information that does not have a predefined format or organization. It includes text documents, emails, social media posts, audio recordings, and more. The main challenge with unstructured data is that it cannot be easily analyzed using traditional data analysis techniques. It requires advanced natural language processing (NLP) techniques to extract meaningful information from the text.

Benefits of Converting Unstructured Data into Structured Insights

Converting unstructured data into structured insights offers several benefits for organizations.

  • Firstly, it allows for better decision-making by providing actionable insights from previously untapped data sources.
  • Secondly, it enables organizations to automate previously manual and time-consuming processes.
  • Thirdly, it enhances customer experience by analyzing customer feedback and sentiment. Lastly, it improves business intelligence by uncovering hidden patterns and trends in unstructured data.

Methods of Converting Unstructured Data into Structured Insights with LLMs

Here are the methods of converting unstructured data in structured using LLMs:

Named Entity Recognition (NER)

Named Entity Recognition (NER) is a specific NLP task that involves identifying and classifying named entities in text. These entities can include names of people, organizations, locations, dates, and more. Organizations can automatically extract and categorize named entities from unstructured data using LLMs, enabling structured analysis and decision-making.

Sentiment Analysis

Sentiment analysis is a powerful technique that allows organizations to understand the sentiment expressed in text data. By leveraging LLMs, sentiment analysis can be performed on large volumes of unstructured data, such as customer reviews, social media posts, and surveys. This enables organizations to gauge customer satisfaction, identify potential issues, and make data-driven decisions to improve their products or services.

Also read: Starters Guide to Sentiment Analysis using Natural Language Processing.

Topic Modeling

Topic modeling is a technique used to discover hidden topics or themes within a collection of documents. LLMs can be trained to identify and categorize topics in unstructured data, enabling organizations to gain insights into customer preferences, market trends, and emerging topics of interest. This information can be used to develop targeted marketing campaigns, improve product offerings, and stay ahead of the competition.

Case Studies and Examples

These case studies will help how implementing LLMs can give you structured insights:

Sentiment Analysis for Airline Twitter Data

Employing LLMs, a leading airline, is implementing sentiment analysis on Twitter data to categorize customer tweets as ‘Positive,’ ‘Negative,’ or ‘Neutral.’ This proactive approach allows the airline to discern and address passengers’ sentiments, identify improvement areas, refine services, and ultimately enhance customer satisfaction. The structured insights gained from this sentiment analysis empower the airline to make data-driven decisions, contributing to business growth and continuous improvement in customer experience.

Dataset Used: https://www.kaggle.com/datasets/welkin10/airline-sentiment

Code Snippet

def custom_prompt(text):
prompt = 
I want you to check the sentiment of the given text. There are 3 options to choose from:
1. Positive
2. Negative
3. Neutral
Here's the text:
I want output per one of the abovementioned options. No other text or explanation should be mentioned, as I'll use that directly in my dataframe.
response = get_completion(prompt)
return response
AI_Sentiment = []
for text in df['text'].values:
# Here we are doing two things hitting the API to find the sentiment # and appending that directly in the list
if len(AI_Sentiment)==len(df['text'].values):
df['AI_Sentiment'] = AI_Sentiment
print('length missmatch')

You can view the complete code and explanation in our Google Colab notebook.

Analyzing Research Papers to Categorize Them

A research institution employed Language Models (LLMs) to analyze research papers. By implementing Topic Modeling techniques, the institution sought to find the underlying themes of the research paper and extract valuable insights from a vast repository of scholarly articles.

Dataset Used: https://www.kaggle.com/datasets/blessondensil294/topic-modeling-for-research-articles

Code Snippets

AI_Topic = []
for i in df[['TITLE', 'ABSTRACT']].values:
 title = i[0]
 abstract = i[1]
 # custom_prompt is a user-defined function where the actual prompt is
 # mentioned. 
 AI_Topic.append(custom_prompt(title, abstract))
if len(AI_Topic)==len(df):
 df['AI_Topic'] = AI_Topic
 print('length missmatch')

You can view the complete code and explanation in our Google Colab notebook.

Tools and Technologies

Here are few tool and technologies you must know:

LLM Frameworks and Libraries

Several LLM frameworks and libraries provide pre-trained models and tools for converting unstructured data into structured insights. Examples include OpenAI’s GPT-3, HuggingFace Transformers, and Google’s BERT. These frameworks can be fine-tuned for specific tasks and domains, enabling organizations to leverage the power of LLMs without starting from scratch.

You can also read: One-Stop Framework Building Applications with LLMs

Data Preprocessing and Cleaning Tools

Data preprocessing and cleaning are crucial to converting unstructured data into structured insights. Tools such as NLTK (Natural Language Toolkit), spaCy, and scikit-learn provide functionalities for tokenization, stemming, lemmatization, and other preprocessing tasks. These tools help ensure the quality and consistency of the data before applying LLM techniques.

Visualization and Reporting Tools

Once unstructured data has been converted into structured insights, visualization, and reporting tools can present the findings clearly and concisely. Tools like Tableau, Power BI, and matplotlib enable organizations to create interactive visualizations, dashboards, and reports that facilitate data-driven decision-making and communication.

Best Practices for Converting Unstructured Data into Structured Insights with LLMs

Converting unstructured data into structured insights using Large Language Models (LLMs) involves extracting meaningful information from text, which can be a challenging but rewarding task. Here are some best practices to follow:

Data Preparation and Cleaning

Before applying LLM techniques, it is essential to preprocess and clean the data to ensure its quality and consistency. This involves removing noise, handling missing values, and standardizing the data format. By investing time in data preparation and cleaning, organizations can improve the accuracy and reliability of the structured insights obtained from LLMs.

Choosing the Right LLM Approach

Different LLM approaches may be more suitable for specific tasks and domains. Evaluating and choosing the right LLM approach is crucial based on the nature of the unstructured data and the desired structured insights. This may involve experimenting with different models, fine-tuning parameters, and evaluating performance metrics such as accuracy, precision, and recall.

Evaluating and Fine-tuning LLM Models

LLM models are not perfect and may require fine-tuning to achieve optimal performance. It is important to evaluate the performance of LLM models on a validation dataset and fine-tune them based on the results. This iterative process helps improve the accuracy and reliability of the structured insights generated by LLMs.

Ensuring Data Privacy and Security

When working with unstructured data, organizations must prioritize data privacy and security. This involves implementing appropriate data anonymization techniques, complying with data protection regulations, and securing data storage and transmission. Organizations can build trust with their customers and stakeholders by ensuring data privacy and security.

Continuous Learning and Improvement

Converting unstructured data into structured insights is an ongoing process. It is important to continuously monitor and evaluate the performance of LLM models, update them with new data, and incorporate user feedback. This iterative approach allows organizations to adapt to changing data patterns, improve the accuracy of structured insights, and stay ahead of the competition.

Challenges and Limitations

Converting unstructured data into structured insights using Large Language Models (LLMs) such as GPT-3 involves several challenges and limitations. While LLMs are powerful tools for natural language understanding, they also have certain drawbacks regarding structured data processing. Here are some key challenges and limitations:

Ambiguity and Contextual Understanding

Unstructured data often contains ambiguity and requires contextual understanding for accurate analysis. LLMs may struggle to understand sarcasm, irony, or cultural nuances, leading to potential misinterpretations. Organizations need to be aware of these limitations and employ human oversight to ensure the accuracy and reliability of the structured insights.

Handling Large Volumes of Data

Converting large volumes of unstructured data into structured insights can be computationally intensive and time-consuming. Organizations must invest in scalable infrastructure and distributed computing techniques to handle the processing requirements. Additionally, efficient data storage and retrieval mechanisms are necessary to manage the structured insights effectively.

Language and Cultural Variations

LLMs trained in specific languages may not perform well on data from different languages or cultural contexts. Language and cultural variations can impact the accuracy and reliability of the structured insights. Organizations should consider training LLMs on diverse datasets to mitigate these challenges and fine-tuning them for specific languages or cultural contexts.

Accuracy and Reliability of LLM Models

LLM models are not infallible and may produce incorrect or biased results. Organizations must carefully evaluate LLM model performance, validate the structured insights against ground truth data, and address any biases or inaccuracies. Human oversight and continuous monitoring are essential to ensure the accuracy and reliability of the structured insights.

Ethical Considerations and Bias

Converting unstructured data into structured insights raises ethical considerations regarding privacy, fairness, and bias. Organizations must be transparent about data collection and analysis practices, ensure informed consent, and address any biases or unfairness in the structured insights. Ethical guidelines and regulations should be followed to protect the rights and interests of individuals and communities.


Converting unstructured data into structured insights with LLMs offers immense potential for organizations to unlock valuable information and drive data-driven decision-making. Organizations can extract actionable insights from unstructured data sources by leveraging NLP techniques, such as sentiment analysis, named entity recognition, topic modeling, and text classification.

However, it is important to consider the challenges and limitations associated with LLMs, such as ambiguity, handling large volumes of data, language and cultural variations, accuracy and reliability, and ethical considerations. By following best practices, organizations can maximize the benefits of converting unstructured data into structured insights and gain a competitive edge in today’s data-driven world.


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